Just to make sure that everything runs smoothly from conception to completion we like to keep the process as official as possible and well documented so that everybody is very clear on what to expect and when to expect it!.. 

The steps detailed below should give you a clear idea of how we (usually) operate financially when working with most university teams and societies and will let you know what you need to do when it comes to actually placing and paying for an order.

If this isn't the usual process for your university or you group, then don't worry just let us know how your process differs and we'll work out something between us!.

 

STEP 1: "Pro-Forma" Invoice

a) ASK US FOR A "PRO-FORMA" INVOICE. 

STEP 1: IN DETAIL

When you know what you want to order from us let us know and we will provide you with a "Pro-Forma" invoice, this is simply an invoice that documents what you wish to order from us, and how much it will cost. (there is nothing to pay at this stage!)

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STEP 2: "Purchase Order"

a) ASK THE FINANCE DEPARTMENT FOR A "PURCHASE ORDER"

STEP 2: IN DETAIL

We've found In most cases if a university team or society wishes to place an order for goods or services from an outside contractor (i.e. buying some custom hoodies from pimpmyhoodie!) then it is quite common that they have to present a "Pro-Forma" invoice from the contractor (As detailed above in STEP 1 above) to the Universities finance department (or whoever manages the clubs funds).

When you give the "Pro-Forma" invoice to the finance department they should in turn give you a "Purchase Order". 

When you have the "Purchase Order" you will need to forward it to us so we can continue with the order. 

You giving us the Purchase order is in effect you contracting us to go ahead and do the work for you. (or to put it another way, this is you officially placing the order with us!)

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STEP 3: Payment.

a) SPEAK TO THE FINANCE OFFICE AND ARRANGE THE PAYMENT

STEP 3: IN DETAIL

By giving us the "Purchase Order" (As detailed above in STEP 2 above) you are contracting us to go ahead an do the work for you, but before this can commence we will need to take the payment from you.

When we give you the "Pro-Forma" invoice (As detailed in STEP 1) The invoice will also contain full details for our payment terms, which are as follows:

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- PAYMENT TERMS -
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Payment In Advance
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These payment terms are quite common practice when creating Bespoke (Custom made!) products such as the ones that we will be designing and manufacturing for you and as our payment terms will be clearly stated on the original "Pro-Forma" invoice your finance office will be expecting you to ask for payment before the work commences.

We can accept either a Cheque made out to "PIMP INDUSTRIES" Or a direct bank/internet transfer to our business bank account (Preferred!) - (Our bank details are available upon request + will be on the bottom of your "Pro-Forma" Invoice!)

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STEP 4: Your Design!..

a) WE START TO DESIGN YOUR CUSTOM HOODIES!..

STEP 4: IN DETAIL

Every design that we create is individual and is created specifically for you and your society from scratch!..

Before we start the design process we'll usually speak to you so you can let us know any specific requests, or ideas that you may have for things that you would like incorporated into the design.

As an example you may wish to have a certain piece of text or a slogan around the outside of the design, or if your group is associated with some specific imagery you may want to ask us to include (Or exclude!) that imagery, 

i.e If your part of the "Canoe & Kayak" Society, you may want to make sure that we include a big image of a Canoe (or adversely you may want to dumb it down a little and include something more subtle instead!) 

We're always happy to take on board any requests that you may have before we start the design process and until you approve the final artwork nothing is set in stone.

We usually tend to work with you as we're creating the design and always let you have as much or as little input as you like at every stage of the design process until we end up with something that everyone is completely happy with!.. 

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STEP 5: Delivery!..

a) WE DELIVER YOUR CUSTOM HOODIES!

STEP 5: IN DETAIL

When we've finished designing your limited edition, custom made hoodies and garments we'll send the designs off to the factory so they can work their magic!.. As soon as the factory let us know that your awesome new hoodies are ready we'll contact you to arrange delivery!.. Then all you have to do is sit back, Chillax and enjoy your brand new, super Fresh custom designed, limited edition hoodies!... ;-)

 

DON'T WORRY IF YOU DON'T QUITE UNDERSTAND ANY OF THE DETAILS ABOVE!.. JUST CONTACT US AND WE'LL BE MORE THAN HAPPY TO HELP!..